| Revised: adopted Spring 2010
Article I - NAME
The name of this organization shall be the Miami Elementary School Parent/Teacher Organization of the Chippewa Valley
School District, Clinton Township, Michigan.
Article II - PURPOSE
The purpose of this organization is: To join together to provide student and family orientated activities and to raise funds to
purchase supplementary learning materials and teaching aides to benefit the students of Miami Elementary School. These
are items we feel will help the children to learn and grow academically, physically and socially.
Article III - POLICIES
The following are the basic policies of this organization:
Section 1. This organization shall be non-commercial, non-sectarian and non-partisan. The name of the organization or the
names of any members in their official capacities shall not be used in any connection with a commercial concern
or with a partisan interest or for any purpose not appropriately related to the promotion of the purposes of this organization.
Section 2. This organization may cooperate with other organizations and agencies concerned with child welfare, but persons
representing this organization in such matters shall make no commitments that bind the organization.
Section 3. All bank accounts established in the name of this organization shall require three authorized persons to control such accounts.
Authorized persons shall be the organization (2) Treasurers, the President and any other officer. Checks written by the organization
shall require the signature of any two of the above.
Section 4. All expenditures shall be approved by the general membership, with the exception of the petty cash fund. This organization
shall allocate a yearly starting balance of $200.00 toward the petty cash fund to be budgeted. If the fund should become
depleted, a vote of the general membership is needed to replenish it. A majority of the board members is needed to approve
expenditures from this fund.
Section 5. Any classroom/school purchases made by teachers or staff shall remain the property of Miami Elementary and is to remain
on the premises.
Section 6. All assets and real property will become property of Miami Elementary School should Miami Elementary PTO be dissolved,.
Article IV - MEMBERSHIP
Section 1. Any individual who has a child attending Miami Elementary School or any staff member of Miami Elementary School is a
member of this organization.
Section 2. Members are entitled to vote on all issues to be voted upon at meetings they attend, with the exception of the election of
officers at the April PTO meeting. To vote for officers, members are required to attend three (3) prior meetings, per school year.
Article V - OFFICERS
Section 1. A. The officers of the organization shall be a President, two Vice-Presidents, Secretary and 2 Treasurers.
B. Officers shall be elected by ballot annually in the month of April.
C. Officers shall assume their official duties following the close of the regular meeting in June, and shall serve for a term
of one year.
D. A person shall be eligible to serve no more than two (2) consecutive terms in the same office unless there is no
opposition at the time of the election.
Article VI - ELECTION
Section 1. A. There shall be an election committee composed of two persons who shall not be seeking an office in the upcoming
elections. These persons shall volunteer or be appointed by the President in the month of February.
B. The election committee shall do the following: (1) Distribute nomination forms with all forms to be returned one week from
date of distribution. No nomination forms shall be accepted after set date, unless no one has been nominated for a certain
office. (2) Contact all nominees informing them of their nomination. A written acceptance/rejection form shall be sent to all
nominees to be returned to the election committee by a set date. (3) Post names of nominees who have accepted their
nominations on the PTO bulletin board. (4) Create ballots to be distributed at the April PTO meeting. (5) Distribute and tally
ballots, and announce new officers. (6) Handle distribution and collection of absentee ballots.
C. A vacancy occurring in any office for an unexpired term shall be filled by special election, and handled by a special election
committee as described above.
Article VII - DUTIES OF THE OFFICERS
Section 1. A. It shall be the duty of all officers to attend the Executive Board meetings and the general meetings.
B. If an officer misses two (2) consecutive general meetings without notifying the President or another board member,
it shall be assumed that the office be vacant. Contact with that person by the President will be made before any action be taken.
Section 2. President: It shall be the duty of the President to preside over all meetings, appoint all committees, call regular and/or special
meetings, and give all members adequate notice of meetings.
Section 3. Vice-President: The Vice-Presidents shall act as aides to the President and shall be prepared to take over in the presidents’s absence.
Section 4. Secretary: The Secretary shall keep an accurate record of all meetings, and conduct necessary correspondence.
Section 5. Treasurers: The Treasurers shall keep an accurate record of receipts and expenditures, and shall make disbursements according to
an approved budget. The Treasurers shall present a financial statement at each meeting and shall make a full report at the year-end
Article VIII - EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the Officers of this organization.
Section 2. The duties of the Executive Board shall be:
a. To transact necessary business in intervals between general meetings and such other business as may be necessary.
b. To report about Executive Board meetings at general organization meetings.
c. To create standing committees.
d. To prepare and submit to the organization, for approval by majority vote of members present, a budget for the school year.
Section 3. Regular meetings of the Executive Board shall be held monthly during the school year. Special meetings of the Executive
Board may be called by the President.
Article IX - MEETINGS
Section 1. General meetings of the organization shall be held on the first Monday of each month at 7pm unless a date
change is determined to be necessary. Section 2. Special meetings may be called by the Executive Board with two days
notice having been given.
Article X - PARLIAMENTARY AUTHORITY
Roberts Rules of Order Revised shall govern the organization in all cases in which they are applicable and in which they are not
in conflict with these By-laws.
Article XI - AMENDMENTS
These By-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present at a
meeting of this organization.
|By-Laws of the Miami Elementary School